Procurement
You have access to a structured solution when the supplier required for a project is not listed. The arrangement provides a structured contractual relationship and traceability suited to your processes.
Payroll Management Services: contract with and manage your non-listed providers
You have identified the right freelancer, IT services company or consultancy, but your procurement process does not allow you to contract directly. Nexoris establishes the contractual, administrative and financial framework required to start the service and follow it over time.
You retain control over the provider selection and the business need. Nexoris organises the intermediation between your company and the supplier to structure contracting, administrative compliance, invoicing, payments and service management.
Are you facing one of these situations?
Provider identified but not listed
A business team has identified the required expertise, but the provider is not part of the supplier panel. Payroll Management Services frame the relationship without waiting for direct vendor onboarding to be completed.
An operational need must get started
Your project depends on an external resource and the usual procurement journey is delaying the start. Nexoris organises the contractual and administrative arrangement suited to the approved need.
Compliance and traceability must be secured
You want to work with an external provider while maintaining a clear control framework for documents, contracts, invoicing and service follow-up.
Management workload must be reduced
Your Procurement, Finance, HR or operational teams do not want to multiply management processes for a targeted service. Nexoris centralises the operations covered by the arrangement.
Direct vendor onboarding, Nexoris or waiting: which option fits your need?
The right choice depends on the maturity of your supplier relationship, operational urgency and the level of management you want to retain internally. Payroll Management Services are not intended to replace direct vendor onboarding when it is already possible and suitable; they provide a framework when onboarding cannot be completed in time to meet the need.
| Situation | Direct vendor onboarding | Nexoris Payroll Management Services | Wait for vendor onboarding |
|---|---|---|---|
| The provider is already listed and meets internal criteria | Direct vendor onboardingAppropriate: the relationship can be contracted directly through your processes. | Nexoris Payroll Management ServicesConsider only if a specific intermediation need remains. | Wait for vendor onboardingNot applicable. |
| The provider is identified but is not part of the supplier panel | Direct vendor onboardingThe start depends on the duration and outcome of the vendor onboarding process. | Nexoris Payroll Management ServicesAppropriate: Nexoris organises the intermediation framework required for the approved service. | Wait for vendor onboardingThe project remains dependent on vendor onboarding being completed. |
| The operational need cannot wait for the usual cycle | Direct vendor onboardingThe process may be too long for the project schedule. | Nexoris Payroll Management ServicesAppropriate when the arrangement is approved by the relevant parties. | Wait for vendor onboardingThe start is postponed. |
| Teams want one framework for contracting, follow-up and administrative flows | Direct vendor onboardingTeams manage the operations covered by vendor onboarding directly. | Nexoris Payroll Management ServicesNexoris centralises the operations covered by the arrangement, working with your teams. | Wait for vendor onboardingOperations begin only after vendor onboarding. |
How do Nexoris Payroll Management Services work?
Payroll Management Services establish an intermediation framework between your company and the selected external provider. They clearly separate provider selection and operational service management, which remain under your control, from the contractual, administrative and financial operations covered by the arrangement.
- Your company
- You define the need, select the provider and manage the service against your operational objectives.
- Nexoris
- Nexoris establishes and follows the agreed intermediation framework: contracting, administrative checks, invoicing and payment flows, followed by reporting.
- The external provider
- The freelancer, IT services company or consultancy delivers the service within the agreed scope. It remains responsible for delivery quality and the information required for the arrangement to run smoothly.
The journey of a service managed through Nexoris
Each service is assessed against your need, the selected provider and the framework to establish. The steps below provide a clear view of the journey; they do not constitute a delivery-time commitment.
- 01
Need identified
You define the service, the selected provider and the operational expectations.
- 02
Checks
The information required to assess the arrangement is collected with the relevant parties.
- 03
Contracting
The contractual framework applying to the service is established after approval.
- 04
Service start
The provider delivers within the scope agreed with your teams.
- 05
Invoicing and payment
Flows are managed according to the contractual terms.
- 06
Management and reporting
You have visibility into the service and the follow-up information covered by the arrangement.
A useful framework for every team involved
Finance and accounts payable
You have one point of contact for the flows covered by the arrangement: contracting, invoicing, payment and follow-up information. Operations become clearer for the teams involved.
HR and compliance
You can organise the use of external providers within a defined framework, including the administrative checks applying to the arrangement and the information required for follow-up.
Operational management
You can bring in the selected expertise without taking the place of Procurement, Finance or HR. Your team retains business management of the service and the operational relationship with the provider.
Our complementary services
Payroll Management Services address a specific situation: engaging a non-listed external provider within an organised framework. When your need concerns a consultant's status or finding expertise, Nexoris also offers complementary solutions.
Third Parties Umbrella Services
To work with freelancers without their own legal entity or to test resources pre-hire.
Talent Sourcing
20,000 qualified freelancers + expert pool for your business, project, IT & Data needs.
Our insights, analyses
and lessons learned
A curated selection of analyses and lessons learned on managing external services.
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August 8, 2022
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Often confused with umbrella services, Payroll Management Services has its own logic and rules. Often confused with Third Parties Umbrella Services, Payroll
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Payroll Management Services is a solution designed to meet large groups' need for flexibility and speed when sourcing the external resources required to
Frequently asked questions
Here are answers to the main questions you may have:
Payroll Management Services are an intermediation arrangement that enables a company to engage a non-listed external provider. Nexoris establishes the contractual, administrative and financial framework for the service, while the company retains provider selection and operational management of the need.
Does your project require a non-listed provider?
Speak with Nexoris to assess your need, confirm whether Payroll Management Services fit your situation and define the framework to establish with the relevant parties.